PayoutClerk will post one summary entry per Shopify payout to QuickBooks Online or Xero, with sales, refunds, processing fees, gift cards and sales tax by jurisdiction broken out. The entry adds up to what actually landed in your bank, so the deposit has something to match.
Get early accessBuilt for small stores. QuickBooks Online and Xero planned. Free to join the list.
| Account | Debit | Credit |
|---|---|---|
| Shopify clearingNet payout, matches the bank deposit | $2,846.15 | |
| Processing feesExpense | $93.85 | |
| RefundsContra revenue | $120.00 | |
| Product salesIncome | $2,750.00 | |
| Shipping incomeIncome | $110.00 | |
| Sales tax payableState | $140.00 | |
| Sales tax payableCity | $60.00 | |
| Total | $3,060.00 | $3,060.00 |
Shopify pays you in batches. Your books need to know what is inside each batch.
A payout nets sales against fees, refunds and adjustments, so the deposit almost never equals the sales total in your books.
Order-by-order syncs can skip orders or post them twice, and you only find out when you reconcile.
Sales tax lands as a single line when you need it split by state, county and city.
Set it up once. After that it runs on its own.
Sign in to Shopify and to QuickBooks Online or Xero through their official connection screens. We never see your passwords.
Choose where sales, shipping, discounts, refunds, fees, gift cards and each sales tax jurisdiction should go.
When Shopify sends a payout, PayoutClerk will post a summary entry covering:
Entries go through a clearing account, so each bank deposit becomes a simple transfer to match. Each entry will note the payout and the dates it covers, so you can trace any number back to Shopify.
Small Shopify stores that keep their books in QuickBooks Online or Xero.
And spend month end working out why the deposits and the sales report disagree.
Who want the same clean, payout-level process for every store they look after.
Who need sales tax payable split by jurisdiction, not one combined line.
Whose ledger is full of individual sales receipts that never tie to a deposit.
We'll start with the one most people on the waitlist use. Tell us on the form.
Summary journal entries per payout, with classes or locations if you use them.
Summary manual journals per payout, with tracking categories if you use them.
Pricing isn't final yet. The plan is a simple monthly subscription priced for small stores. People on the waitlist will hear about pricing first and be first to try it.
Straight answers about how your data will be handled.
Connections use the official sign-in (OAuth) screens from Shopify, Intuit and Xero, so we never see or store your passwords. Access tokens and data will be encrypted in transit and at rest. You can disconnect at any time, and we'll delete your data on request.
Only read. It reads payouts, orders, refunds and fees so it can build your entries. It never changes orders, products or customers, and it can't move money.
Summary journal entries to the accounts you choose, one per payout. It doesn't create a customer or invoice for every order, and it doesn't touch your other transactions.
The first version will focus on Shopify Payments payouts. Other gateways pay out separately, and we want to hear which ones you use before we decide how to cover them.
No. PayoutClerk is an independent tool built by a payments engineer. It is not affiliated with or endorsed by Shopify, Intuit or Xero.
It isn't built yet. We're talking with store owners and bookkeepers first. Join the list and we'll email you when early access opens. No spam, and you can unsubscribe any time.
Be first to try it and help shape what it does.